A graduate student is allocated a desk in a (shared) office with usual office facilities such as desk, storage space, telephone and network connection. All other facilities and support staff of ITC are available in connection with research (e.g., bookshop, IT helpdesk, library, laboratories, technical support) and residence (e.g., educational affairs for residence permits, financial affairs for fellowship administration, restaurant, ITC International Hotel).

A graduate student receives a laptop for data storage and processing, email communications and internet access. A laptop is not necessarily new and not necessarily supplied on arrival (though an alternative PC will be temporarily available). The laptop remains the property of ITC and must be returned to the IT helpdesk at the end of the registration period.

Most graduate students have a research operating costs budget of Euro 5000 per year for materials and travel, including travel by the supervisor(s), in connection with the research of the graduate student).

Graduate students preparing a research proposal and accompanying budget should plan according to these norms. Prudent administration of the budget is the responsibility of the senior supervisor, whose signature is required to approve items of expenditure.

Most graduate students other than research assistants (AiOs) are normally required to reside in the ITC International Hotel [in order for ITC to comply with obligations as a host institution for non-Dutch nationals residing in the Netherlands]. All graduate students other than research assistants (AiOs) are entitled to accommodation at student rates. Graduate students leaving the hotel for relatively short periods of fieldwork or leisure are not permitted to not check out (and remain for these periods on full fellowship). Those leaving the hotel for longer periods, such as sandwich study periods, should check out; fellowship is not normally paid in full during these periods.

For periods of research overseas, the fellowship rate and/or per diem fieldwork rate for a graduate student is normally specified by the fellowship provider and/or partnership agreement. Where payments are made from the research operating costs budget, amounts must be consistent with completing the research within the overall budget available.