Exit arrangements

When registration in the Graduate Programme is due to end, the graduate student is required to make the necessary exit arrangements. Most of these are specified on the clearance form, which is available from the Graduate Programme secretary, from whom additional guidance may also be sought. Completing clearance procedures in a timely fashion is important because various forms of graduate student support (fellowship payments, student accommodation, health insurance, access to facilities, validity of residence permit, etc.) are applicable only until the specified registration termination date. Also property of ITC, such as library books, equipment and laptops, needs to be returned (see also Facilities, support and claims).

The registration termination date depends upon the phase of study when the decision to terminate registration is made:

• End of phase 0 (qualifier)
  One month1 after the promotor-designate withdraws supervision or completes the research progress report form advising an unsuccessful qualifier examination.
  
• Post-qualifier research (phases 1-3)
  One month1 (period may depend on scholarship regulations) after the promotor-designate completes the annual research progress form advising unsatisfactory progress, or advises that he/she is withdrawing supervision.
  
• End of phase 3
  One week after the PhD is awarded at the graduation ceremony.

When registration in the Graduate Programme is terminated, a (former) graduate student is registered as an alumnus/alumna of ITC. The research coordinator invites all departing registrants for an exit interview.